Permit Information

Use of all fields requires a permit, which are issued by the AFMG. Town wide special events also require permission from the Town Manager. The Ashland School Department will be granted permits automatically as school sports, activities and events scheduling will be accommodated by the AFMG.

 STEP 1

All organizations must first register with the AFMG before requesting field permits on an annual basis. Point of Contact, Proof of Insurance should be included. 

Organization Registration Form

STEP 2

Complete this form to request a permit to use a field. Complete one form for each field request.

Permit Request Form 

Permit Issuance Priorities

Permits will be issued and fees charged based on the following priorities –

• Town wide special events – This includes events such as Ashland Day, memorial services and fairs. The AFMG will issue permits for these events providing they have been cleared by the Town Manager and meet all regulatory requirements.

• School use – Ashland schools have the next priority use of fields over any other group including youth sports. The use of school fields during the week by non school groups will not be permitted before 5.30p when school is in session. Ashland school use includes athletic games, practices (including captain’s practices), activities and other special events.
  • Coach’s Clinics – Ashland School Department coaches whom wish to run clinics must present a letter of support from the Athletics Director to the AFMG. Coaches understand that clinics may be cancelled due to field conditions. (Clinics are special events that are run out with a normal schedule e.g. goalkeeping clinic).
  • Tournaments – including MIAA events

• Ashland Resident Youth Sports – Ashland Youth Sports (AYS, AYBS, AYL, Pop Warner) will be granted permits as field space is available. It is expected that these groups will work together to share field use. Ashland Youth Sports may also run in-house clinics for their members. Clinic times are limited to the days and times listed on their permit.

• Ashland Recreation Department Programs – Use of fields for camps, clinics and programs, which are run by the Ashland Recreation Department.

• Ashland Adult Groups – Adult groups must be organized with the primary intention of supporting Town residents. Leagues may play teams from other Towns, but one Ashland team must be involved in the game. Leagues must give priority to Town residents when filling team rosters. Ashland teams must be able to prove that 75% of the memberships are Ashland residents or Town of Ashland employees.  Team rosters must be handed into the AFMG prior to the start of the season.

• Charitable Groups – If field space is available, as determined by the AFMG, groups who are hosting an event to raise funds for charity will be given a field permit. Proof of charity and Non-Profit Org documents required.

• Non Resident Groups/Camps – A non-resident group is defined as one whose membership is less than 75% Ashland residents or Town of Ashland employees. Use of fields by non-resident groups will be dependent on field conditions and availability. The Recreation Department may arrange for field use by outside camps during the summer months through the AFMG as a permit is still required.

• Other Events – Any other events not categorized above

All groups who have been using Ashland fields in the past will be grandfathered into this new process by having access to their traditional field usage as their first choice. As always, all groups will work together to insure fields are shared and maintained.